Freedom of Information Act

A. Brief description of the Palatine Public Library District

The Palatine Public Library District is a district library that provides services, programs and materials to its patrons in support of the diverse needs of the community.

The Library’s operating budget for FY16-17 is $6,631,690. Funding sources are monies appropriated through Cook County property taxes, state personal property replacement taxes, state grants, interest, gifts, fines and fees for service. Taxes are levied for:

  1. Corporate purposes (general operating expenditures)
  2. Audit
  3. IMRF (Illinois Municipal Retirement Fund - employees’ retirement benefit)
  4. Social Security (employees’ FICA expenses)
  5. Building and Maintenance (caring for the buildings and equipment)
  6. Liability (insurance premiums, workers’ compensation insurance, and risk management)

The Palatine Public Library District’s Main Library is located at 700 N. North Court, Palatine, IL 60067. The District has two branches. The North Hoffman Branch is located at 3600 Lexington Drive, Hoffman Estates, IL 60192. The Rand Road Branch is located at 1585 Rand Road, Palatine, IL 60074.

The Library District employs 41 full time and 67 part time persons. An organizational chart is available by clicking here.

The Library Board of Library Trustees, which meets regularly on the second Wednesday of each month, exercises control over policies and procedures. Its members, elected in consolidated elections, are Tracy Boland, Bruce Jefferson, Patricia A. Polka, Karen M. Reshkin, and Hal Snyder. Dan Rodgers was appointed to fill an unexpired term in 2015. Andrea Vanderhoek was appointed to fill an unexpired term in 2016.

The Board of Library Trustees also appoints its members to committees. Currently, the Policy Committee, which meets monthly or as needed, consists of Karen M. Reshkin and Tracy Boland. Other committees appointed throughout the year may include but are not limited to: committee to review lockbox contents (annual), committee to review minutes of closed session minutes (biannual), budget committee (annual), and the committee to audit the Board secretary’s minutes (annual). Agendas of committee meetings are posted in the library facilities and on the Library’s website. Current operating committees, including names of Trustees serving on each, may be obtained by contacting the Executive Director (847.358.5881 x209).

The Library District is required to report and be answerable for our operations to the Illinois State Library, Springfield, IL, whose members are State Librarian Jesse White (Secretary of State); Director of State Library Anne Craig; and various other staff.

B. Information and records available to the public may be requested in the following manner:

  1. Request information from the Administrative Office, Palatine Public Library District, 700 N. North Court, Palatine, IL 60067, (847.358.5881), weekdays 9 a.m. through 5 p.m., excluding holidays, or mail to the same address to the attention of the FOIA Officer, Anthony Auston or Deputy FOIA Officer, Regina Stapleton. foia [at] palatinelibrary [dot] org (You may also email) your request or fax it to the attention of the FOIA officer (847.358.5998). A form is provided here for your convenience, although your request need not be made on the Library’s form. Please identify the request as being made under the Freedom of Information Act.
  2. Specify the records requested to be disclosed for inspection or to be copied. Indicate which, if any, records to be certified.
  3. Records may be inspected or copied. If inspected, an employee of the Library District must be present throughout the inspection. Records for inspection only are available by appointment Monday through Friday, 9:00 a.m. – 5:00 p.m., in the Business Office, Palatine Public Library District, 700 N. North Court, Palatine, IL 60067.
  4. There is no charge for the first 50 pages of black and white copies; thereafter each copied page is $.10. Color copies are $.10 per page and there is a $1.00 per page for certification of records.

The FOIA Officer will respond to a request within five (5) working days of receipt of the request. The Library’s response will be either the information requested, or a notice for an extension under the Freedom of Information Act, or a denial of the request in writing. Denial of the request will occur if the public records requested fall within one of the specific exemptions of the Act. If only part of the request is denied, and access given to the remainder, such will be stated in the response. Any denial will include the reason or exemption. The person making the request will also be notified of the right to appeal the denial.

Denial of access by the FOIA Officer may be appealed to Public Access Counselor (PAC) in the Illinois Attorney General’s office within 60 days. Upon receipt of an appeal, the PAC will review the public record, determine whether the record is open to public inspection, and respond in writing to the appeal within seven (7) business days. The Public Access Counselor may be contacted at the Public Access Bureau, 500 S. 2nd Street, Springfield, IL 62706; (217) 558-0486; publicaccess [at] atg [dot] state [dot] il [dot] us.

Certain types of information maintained by the Library District are exempt from inspection and copying. However, the following types or categories of records are maintained and available for public viewing:

  1. Monthly Financial Statements
  2. Ordinances and Resolutions
  3. Operating Budgets
  4. Annual Audits
  5. Library Policies
  6. Annual Reports to the Illinois State Library
  7. Minutes of the Board of Library Trustees Board and committee meetings that have been approved and released
  8. Documents included with monthly Board of Trustees’ meeting agenda packets.

The entire Freedom of Information Act is available at www.ilga.gov under Illinois Compiled Statutes, Chapter 5 (General Provisions), ILCS 140 (5ILCS 140).